Office Administrator
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Job summary
The office administrator coordinates daily workplace operations to ensure absolute organizational efficiency at the school. This central role acts as the operational backbone of the school. The ideal candidate maintains a highly organised, productive, and welcoming environment for staff, students, and parents. You will manage administrative infrastructure, streamline internal workflows, and support cross-departmental communication. This position requires an execution-oriented professional who can balance front-desk hospitality with back-end school logistics.
Min Qualification:
High School (S.S.C.E)
Experience Level:
Entry level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Abuja, Nigeria
Job descriptions & requirements
Responsibilities:
Daily School Operations:
- Monitor inventory levels for academic, office, kitchen, and printing supplies proactively.
- Execute purchasing workflows within budget limits to prevent resource shortages.
- Serve as the main point of contact for school property management, cleaning crews, and external vendors.
- Troubleshoot office equipment malfunctions and coordinate timely technical repair services.
Communication and Front-Desk Hospitality:
- Greet incoming parents, students, vendors, and job applicants with professional warmth.
- Operate the central multi-line phone system to route calls accurately.
- Distribute incoming physical mail, courier packages, and digital correspondence daily.
- Draft official school memos, parent emails, and internal announcements with absolute clarity.
Calendar and Logistics Coordination:
- Manage shared academic calendars, executive schedules, and school conference room bookings.
- Coordinate complex travel itineraries and lodging logistics for visiting educators or staff.
- Organize logistics for internal team meetings, parent-teacher conferences, and school events.
- Order catering, set up media equipment, and prepare agenda materials ahead of meetings.
Records Management and Bookkeeping:
- Maintain highly organized, secure digital and physical student records and school filing systems.
- Update employee directories, emergency contact logs, and parent databases regularly.
- Assist the accounting team by tracking school expenses and processing basic invoices.
- Manage petty cash accounts, log receipts, and reconcile monthly credit card statements.
Human Resources and Compliance Support:
- Facilitate new-hire on-boarding by preparing workstations and welcome materials.
- Collect compliance documents, background checks, sign-off forms, and identification from new staff.
- Promote adherence to school health, safety, and operational policies.
Requirements:
- A minimum of a high school diploma / secondary school required
- Minimum of 1-3 years of experience in administrative or office support roles, ideally in an educational institution.
- Advanced mastery of Google Workspace or Microsoft Office Suite.
- Exceptional verbal articulation and polished written correspondence.
- Proven ability to multitask and prioritize urgent tasks under tight deadlines.
- Strong critical-thinking skills to resolve administrative issues independently.
- Absolute capacity to handle sensitive student data and personal information confidently.
Remuneration: NGN 200,000-250,000
Physical Demands and Work Environment:
- This role operates in a professional, fast-paced school office setting.
- Requires extended periods of sitting at a desk and working on a computer screen.
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