Personal Assistant

Responsibilities:

Executive & Administrative Support:

• Manage calendars, appointments, meetings and daily schedules.
• Organise meetings, prepare agendas and track action points.
• Handle emails, correspondence and routine communications.
• Maintain organised records, documents and filing systems.
• Coordinate travel arrangements, reservations and logistics.
  

Task Management & Follow-Up:

• Maintain a daily and weekly task tracker.
• Follow up with staff, vendors, clients and other stakeholders on outstanding matters.
• Monitor deadlines and ensure timely completion of assigned tasks
• Provide regular updates without being prompted.
• Identify pending issues and proactively escalate matters requiring attention.
  

Business & Operational Support:

• Assist with coordinating activities across multiple businesses.
• Liaise with team members to ensure smooth execution of tasks.
• Support business meetings, events, presentations and projects.
• Conduct research, obtain quotations and coordinate service providers.
  
• Assist with basic reporting and tracking business activities.
  

Personal & Lifestyle Support:

• Assist with personal appointments, errands and arrangements.
• Coordinate personal purchases, deliveries and service providers.
• Manage personal schedules and important reminders.
• Handle other reasonable personal and administrative responsibilities as required.
  

 Proactive Executive Support:

• Anticipate needs and prepare ahead of meetings, appointments and activities
• Identify opportunities to simplify processes and save time.
• Resolve routine issues independently within agreed authority.
• Prioritise tasks effectively and distinguish urgent matters from less important ones.
• Maintain confidentiality and exercise sound judgement.

Requirements:

• A minimum of an HND in business administration, management, social sciences or a related discipline.
• Minimum of 2–3 years’ experience as a personal assistant, executive assistant or in a similar administrative support role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Good working knowledge of digital productivity tools, calendars and task management applications.
• Strong written and verbal communication skills.
• Experience supporting senior executives or business owners will be an added advantage.
  

Required Skills & Competencies:

• Proactiveness: Ability to take initiative without waiting for constant instructions.
• Excellent Organisation: Strong planning, scheduling and time-management skills.
• Attention to Detail: Ability to work accurately and ensure nothing important is overlooked.
  
• Problem-Solving: Resourcefulness and the ability to find solutions independently.
  
• Follow-Through: Ability to take ownership of assignments and ensure they are completed.
• Good Communication: Strong interpersonal, verbal and written communication skills.
• Discretion & Confidentiality: Ability to handle sensitive business and personal information responsibly.
• Multitasking: Ability to manage competing priorities across different responsibilities.
• Tech Savviness: Confidence in using digital tools to improve efficiency.
  
•  Emotional Intelligence: Professionalism, adaptability and the ability to work effectively with different people.
  

What We Are Looking For:

• Thinks two steps ahead.
• Takes ownership rather than simply completing assigned duties.
• Does not require constant reminders or supervision.
• Is dependable, resourceful and solution-oriented.
• Can work comfortably in a fast-paced environment.
• Understands that the ultimate objective of the role is to save the executive time, reduce their workload and improve their productivity.