Store Officer

Responsibilities:

• Managing the organization's store and inventory.
• Receiving and checking purchased items.
• Verifying quantities against purchase orders and delivery notes.
• Properly storing and labeling items.
• Recording all stock movements.
• Issuing materials based on approved requisitions.
• Maintaining minimum and maximum stock levels.
• Conducting weekly/monthly/quarterly stock counts.
• Reporting shortages, damages, and discrepancies.
• Preparing regular inventory reports.
• Ensuring proper storage conditions for different types of materials.
• Monitoring fast-moving and slow-moving items.
• Preventing unauthorized access to the store.
• Keeping accurate records of school/office supplies and equipment.
• Supporting procurement by providing information about stock levels.
• Ensuring FIFO is used where appropriate, particularly for items with expiry dates.
• Reporting items approaching expiry or becoming obsolete.
• Maintaining a clean and orderly store environment.

Requirements:

• Minimum of OND in Purchasing and Supply, Logistics, Business Administration, Accounting, Economics, or a related field.
• A degree or professional qualification in Supply Chain Management, Procurement, or Inventory Management is an advantage.
• Good knowledge of Microsoft Excel and other inventory-management tools.
• 2–3 years of experience in storekeeping, inventory management, procurement, logistics, or a related position.
• Previous experience in a school, company, hospital, hotel, or other structured organization is an advantage.
• Experience handling stock records, stocktaking, receiving, and issuing materials.

Key Skills

The candidate should be able to:

• Receive and inspect goods delivered to the organization.
• Record all items received and issued.
• Maintain accurate stock registers/bin cards.
• Monitor stock levels and identify items that need replenishment.
• Issue materials only with proper authorization.
• Conduct regular physical stock counts.
• Reconcile physical stock with records.
• Identify damaged, expired, missing, or obsolete items.
• Prepare inventory and stock reports.
• Maintain proper filing of invoices, delivery notes, requisitions, and other documents.
• Keep the store clean, secure, and properly organized.
• Use Excel or inventory software to track stock.
• Work closely with Procurement, Accounts, Administration, and other departments.

Personal Qualities

Look for someone who is:

• Honest and trustworthy
• Highly organized
• Detail-oriented
• Accountable
• Careful with figures and records
• Physically fit enough for routine store activities
• Responsible and dependable
• Good at planning
• Able to work under pressure
• Good at communication
• Proactive in identifying shortages or discrepancies
• Able to maintain confidentiality