HR & Executive Support Officer

Responsibilities

• Manage end-to-end recruitment processes, job posting, candidate screening, interview coordination, and onboarding.
• Maintain accurate and up-to-date employee records, contracts, and HR documentation.
• Administer staff attendance, leave management, and absence tracking.
• Support the implementation and enforcement of HR policies, the employee handbook, and company procedures.
• Coordinate staff performance review cycles and maintain appraisal records.
• Handle employee relations matters with professionalism and confidentiality, including disciplinary processes, grievance procedures, and conflict resolution.
• Process monthly payroll inputs including PAYE computations, pension deductions, and HMO enrolments in coordination with the finance team.
• Ensure compliance with Nigerian labour law, ITF, NSITF, and pension regulations.
• Drive staff engagement initiatives, welfare programmes, and internal communications.
• Maintain the company's organisational chart and support workforce planning.
• Manage the executive's calendar, scheduling meetings, appointments, and travel arrangements.
• Draft, proofread, and send correspondence, reports, and communications on behalf of the executive.
• Prepare presentations, briefing notes, and meeting agendas as required.
• Take accurate minutes during management meetings and track action points to completion.
• Handle confidential information and sensitive communications with the utmost discretion.
• Conduct research and compile information to support executive decision-making.
• Manage incoming communications, emails, calls, and messages and prioritise responses appropriately.
• Coordinate logistics for company events, staff activities, and external engagements.
• Follow up on pending tasks and deliverables across departments on behalf of the executive.

Requirements:

• Minimum of a B.Sc. in human resources management, business administration, industrial relations, or a related field.
• Professional membership or certification in HR (CIPM, SHRM, or equivalent) is a strong added advantage.
• Minimum of 3 years of experience in an HR role, with at least some exposure to executive or administrative support.
• Experience working in a small-to-mid-sized business environment is an advantage.
• Demonstrable experience managing full recruitment cycles and employee relations matters independently
• Strong knowledge of Nigerian labour law, PAYE administration, pension regulation, and HR compliance requirements.
• Excellent written and verbal communication skills, able to draft professional correspondence and reports independently.
• High proficiency in the Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
• Familiarity with HR management tools or software (e.g., BambooHR, Zoho People, or similar) is an advantage.
• Exceptional organisational skills with the ability to manage multiple priorities simultaneously.
• High emotional intelligence, able to handle sensitive people matters with empathy and firmness in equal measure.
• Strong discretion and integrity in handling confidential information.
• Proactive, self-managed, and able to operate with minimal supervision.
• Comfortable working in a fast-paced, evolving business environment.

Remuneration: NGN150,000

Benefits:

• HMO coverage.
• Professional development support.
• Opportunity to grow within a scaling business.

Location: New Garage, Ibadan, Oyo State