Personal Assistant to the Managing Director/ CEO

Job Summary

The role of a Personal Assistant to the Managing Director/CEO is to provide excellent executive support and assistant to the MD/CEO. The role holder is responsible for assisting the MD/CEO with his daily business and Tasks, helps the MD/CEO manage his work schedule hence giving him time to focus on other strategic duties which directly increases the MD/CEO’s productivity. The PA is responsible for taking smart managerial decisions on behalf of the MD/CEO when required. The PA acts as the first point of contact to the MD/CEO within and outside the Organization. The Managing Director/CEO will rely heavily on the job holder, trusting that work will be handled effectively and efficiently in his absence. Discretion and confidentiality are therefore essential attributes of this role.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

Responsibilities / Accountabilities:

  • Managing diaries and organizing meetings and appointments.
  • Managing the CEO's calendar.
  • Typing minutes, researching, compiling and preparing detailed reports, preparing presentations and correspondence.
  • Liaising with the CEO's staff, vendors and clients.
  • Managing databases and filing systems.
  • Collating and filing expenses.
  • Booking and arranging travel, transport and accommodation.
  • Acting as the first point of contact: dealing with correspondence and phone calls when the CEO is unavailable.
  • Provide an efficient and responsive administrative, organizational, and logistical service to the Managing Director/CEO.
  • Helping the MD/CEO to manage and prioritize his time.
  • Liaising with different departments/Managers.
  • Scrutinize invoices and payment requests before the MD/CEO.
  • Keep records of all documents in a confidential manner.
  • Monitor and manage calls and emails of the MD/CEO.

Required Key Competencies:

  • Extremely Proactive individual with the ability to prioritize tasks.
  • Strong Managerial skills with the ability to make smart decisions
  • Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
  • Must be flexible and results-oriented
  • Must have excellent communication skills.
  • Must be willing to work with and learn new technologies
  • Excellent interpersonal skills
  • Must be proactive and take initiative
  • Must be tactful and diplomatic
  • A good deal of common sense, etiquette and an ability to think on one’s feet
  • Excellent typing skills, speed and accuracy
  • Professional telephone manner
  • Proven ability to work under pressure and to meet tight deadlines.
  • Flexible and mature approach with the ability to work unsupervised
  • Willingness to work extra hours when required or needed.

 Academic Qualifications & Required Experience:

  • A good university degree/HND preferably in Office Technology/Administration/Management or Secretariate Studies.
  • Minimum of 5 years experience in a similar position.
  • Proficiency with applications such as Word, Excel and PowerPoint

Work Cycle (Hours/ Days):

  • Monday - Friday (8.00 am - 5.00 pm) Role will require frequent late hours, fast-paced, and busy schedules as expected.

Salary: NGN200,000 - NGN300,000 monthly

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