Executive Assistant

Responsibilities:

• Provide high-level administrative and executive support to the CEO.
• Manage the CEO’s calendar, meetings, appointments, schedules, and daily workflow.
• Coordinate internal and external communications on behalf of the CEO.
• Prepare reports, presentations, meeting minutes, proposals, and executive summaries.
• Track tasks, projects, and deliverables to ensure deadlines are met.
• Organize and manage virtual meetings, business engagements, and travel schedules.
• Handle confidential information with discretion and professionalism.
• Follow up with departments, staff, vendors, clients, and stakeholders on assigned tasks and pending matters.
• Assist with business operations, project coordination, and strategic planning.
• Monitor priorities and proactively resolve scheduling or operational conflicts.
• Support the CEO during business events, presentations, training, and executive meetings.
• Ensure proper documentation, filing, and records management, both digital and physical.
• Work closely with the CEO beyond regular working hours when necessary and remain available on selected weekends or workdays as required by executive schedules and business operations.
• Perform other executive and administrative duties assigned by management.

Requirements:

• Minimum of 2–5 years proven experience as an Executive Assistant or in a similar senior administrative role.
• Strong organizational and multitasking abilities.
• Motion, Asana, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace (Google Docs, Sheets, Slides, Drive, Calendar, Meet), Slack, Trello, Zoom, Microsoft Teams, Notion, Calendly, Dropbox / Google Drive, CRM systems, AI productivity tools and workplace automation platforms, Email management systems and cloud collaboration tools.
• Excellent verbal and written communication skills.
• Ability to work under pressure and manage multiple priorities effectively.
• High level of professionalism, confidentiality, and discretion.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Strong attention to detail and time management skills.
• Must be proactive, resourceful, and highly dependable.
• Ability to work closely and directly with the CEO in a dynamic business environment.
• Flexibility to work late hours, extended schedules, and on days required by the CEO to support business operations.
• Experience in project coordination, operations management, or executive support is an added advantage.