HR and Office Support Executive

Responsibilities:

Human Resources Support

• Assist in recruitment activities: posting job adverts, screening CVs, and scheduling interviews.
• Prepare employment contracts, onboarding packs, and maintain up-to-date employee records.
• Track attendance, leave, and performance documentation.
• Support payroll preparation by collecting and verifying attendance data.
• Assist with employee engagement, training, and wellness programs.
• Ensure compliance with HR policies, labour laws, and company procedures.

Office Administration

• Oversee day-to-day office operations, ensuring a professional and efficient work environment.
• Manage office supplies, equipment, correspondence, and maintenance.
• Handle incoming calls, visitors, and general inquiries in a professional manner.
• Coordinate meetings, appointments, and internal events, including preparing agendas and minutes.
• Support financial administrative tasks such as petty cash handling, vendor payments, and invoice processing.
• Ensure compliance with health, safety, and security regulations within the office.

Requirements:

• Degree or Diploma in Human Resources, Business Administration, or a related field.
• 2 - 4 years of proven experience in HR and/or office administration.
• Strong understanding of HR practices, payroll processes, and labour regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and HR software tools.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• High level of attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Self-motivated, adaptable, and capable of working independently or in a team.
• Professional, reliable, and proactive.
• Strong sense of ownership and accountability.
• Problem-solving mindset and ability to work under pressure.