Human Resources Officer

Responsibilities:

Recruitment and Onboarding:

• Ownership of Junior and first-level senior staff job descriptions and qualification skills & competencies.
• Post job advertisements on various platforms and screen applications.
• Coordinate and participate in interviews, assessments, and selection processes.
• Conduct reference checks and prepare offer letters and contracts.
• Facilitate new employee onboarding and orientation programs.

Employee and Industrial Relations:

• Serve as the first point of contact for employee inquiries and concerns.
• Manage low-level union-related issues such as clarity on HR policies.
• Assist in resolving employee issues, conflicts, and grievances promptly.
• Support the HR Manager in implementing employee engagement and retention strategies.
• Promote a positive workplace culture and advocate for employee well-being.

Performance Management:

• Support the performance appraisal process, including scheduling reviews and gathering feedback.
• Support line managers in identifying training and development needs based on performance reviews.
• Collaborate with management to develop and implement performance improvement plans.
• Promote a factory wide Continual Improvement Culture/practice

HR Policies and Compliance:

• Ensure compliance with local labor laws and company policies.
• Maintain and update employee records and HR databases.
• Undertake the development, communication, and implementation of HR policies and procedures.
• Prepare and submit required HR reports and documentation promptly.

Training and Development:

• Coordinate and support the delivery of training programs and workshops.
• Assist in the identification of training needs and the development of training materials.
• Monitor the effectiveness of training programs and provide feedback for improvement.

Compensation and Benefits:

• Assist in the administration of employee compensation and benefits programs.
• Ensure accurate and timely processing of payroll and benefits.

HR Digitalization:

• Manage the process of digitalizing key HR functions such as leave management, employee self-service, and staff onboarding.

Time and Attendance:

• Oversee the efficient management of the time and attendance section, supervising two Time Clerks.
• Monitor daily attendance records to ensure accurate clock-ins/outs and work hours in accordance with the company policy on T&A
• Monitor staff overtime and absenteeism and implement actions to resolve any discrepancies.

Requirements:

• 3 years experience
• Degree in a related field