Human Resources and Administrative Officer

Alliances for Africa Ltd

Human Resources

NGO, NPO & Charity NGN Confidential
New
1 week ago

Job Summary

The position of HR and Administrative Officer role will consist of HR administration responsibilities relating to the recruitment, scheduling onboarding task, and maintenance of staff employment; the administration of timely, accurate, and relevant processing and recording of payroll; and ensuring that the Alliances for Africa (AfA) is able to manage risk and compliance based on relevant, accurate and timely information.

  • Minimum Qualification:MBA / MSc
  • Experience Level:Mid level
  • Experience Length:3 years

Job Description/Requirements

Responsibilities:

Payroll: 

  • Ensure accurate and timely payroll transactions and payments.
  • Address payroll issues in a timely and efficient manner
  • Prepare and deliver pay slips and annual summaries
  • Manage superannuation choices for staff
  • Assist with monthly reporting in relation to payroll or related functions
  • Process payments to fulfill statutory requirements such as Staff disengagements, Pension, and leave schedules
  • Follow up with staff‘s completion of leave applications forms;
  • Compile summaries of earnings, taxes, deductions, leave, disability, and non-taxable wages and report on each one
  • Maintenance of employee records.

HR Administration:

  • Staff compliance, monitoring, and managing the InterliHR platform, including co-ordinating staff appraisals, leave requests, reporting
  • Lead and effectively implement the organization’s HR manual
  • Provide relevant HR and administrative reports as needed by the Board and funders
  • Maintain and update staff files
  • Ensure all staff have prepared and updated project and financial reports on the IntelliHR platform
  • Manage recruitment processes including advertisements, interviews, and staff/consultants onboarding, and end-of-cycle consultancy.

Compliance:

  • Review all AfA’s policies and procedures in line with the risk matrix
  • Ensure that AfA’s documentation and record management is thorough and that our status complies with all relevant government policies and agencies, EFCC, CAC, CAMA, etc
  • Ensure policies and procedures are reviewed and updated according to schedule timelines
  • Maintain and update the organization's risk registers, regularly
  • Maintain incident and near misses register and documentation on the intelliHR platform
  • Provide relevant, up-to-date, and accurate advice on AfA’s HRs matters to the Executive Director and the Board.


Requirements:

  • Minimum academic qualification of MA or MSc in any Social Sciences, Humanities, or International Development 
  • Knowledge of HR and administrative processes in a non-profit setting.
  • Self-starter, organized, and able to work on tight deadlines.
  • Strong understanding of our ethical framework and respect for confidentiality.
  • Strong written and verbal communication skills.
  • Experience with data entry and management of HR /administrative databases.
  • Maintains professional conduct at all times, remaining calm and in control.
  • Excellent telephone manners.
  • Ability to work cooperatively within a team and on own initiative.
  • Proficient user of Microsoft Office programs 


Work Type: Full Time with an initial 3 months probation. 


Location: Owerri, Imo State


Deadline for application 30th January 2023

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