Senior Executive Secretary

Responsibilities:

• Provide high-level administrative support to the Managing Director, including managing correspondence, preparing documents, and scheduling appointments.
• Handle communication on behalf of top management, including responding to emails, phone calls, and messages in a timely and professional manner.
• Oversee and manage the MD’s calendar by scheduling meetings, interviews, and appointments with internal and external stakeholders.
• Prepare, edit, and manage documents, reports, and presentations. Accurately record minutes during management meetings.
• Plan, coordinate, and book complex travel arrangements (flights, hotels, transportation, and visas) ensuring cost-efficiency and adherence to company policies.
• Organize and manage logistics for meetings, events, and conferences involving the Managing Director.
• Maintain strict confidentiality and handle sensitive information with the utmost discretion.
• Provide support with special assignments and projects as directed by the Managing Director/CEO.

Requirements:

• Bachelor's degree in Secretarial Studies, Business Administration, or a related field.
• Master’s degree is required.
• Minimum of 7–10 years in a senior executive secretary or similar administrative role.
• Exceptional communication, organizational, and time management skills.
• Ability to multitask, prioritize, and work with minimal supervision.
• Proficient in Microsoft Office Suite, Google Workspace, Outlook, and Calendly.
• Skilled in flight booking, hotel reservations, and coordinating online meetings.
• Candidates residing on the Island axis of Lagos State (Ikoyi, VI, Lekki, Ajah, Obalende) are preferred.