Office Assistant

Responsibilities:

• Front Desk & Communications: Greet and assist visitors, clients, and vendors in a professional manner. Answer and direct incoming calls and emails, taking messages and providing general information as needed.
• Office Management: Ensure the office environment is organised, well-maintained, and runs smoothly. This includes managing common areas, coordinating with cleaning staff, and addressing office-related malfunctions.
• Administrative Support: Provide comprehensive administrative support across various departments, including data entry, filing (physical and digital), preparing documents, reports, and presentations.
• Supply & Inventory Management: Monitor and manage inventory of office supplies, equipment, and amenities, placing orders and liaising with suppliers/vendors to handle shortages efficiently.
• Scheduling & Coordination: Manage calendars, schedule meetings and appointments, coordinate logistics for company events, and assist with travel arrangements for team members as required.
• Compliance & Record Keeping: Create and update records, ensuring accuracy and validity of information, and assist in maintaining compliance with established policies and potentially relevant financial regulations.
• Special Projects: Support the Office Manager or other senior staff on ad-hoc projects and initiatives, demonstrating adaptability and a willingness to take on new challenges. 

Requirements:

• Education: A bachelor’s degree in Business Administration or a related field. 
• Experience: Proven experience of 3+ years in an Office Assistant, Administrative Assistant, or similar support role, preferably within a fast-paced environment such as a startup, finance, or professional services industry.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google Workspace, and comfortable with general office equipment and communication tools (e.g., Slack, Zoom).
• Organisational Skills: Exceptional organisational and time management skills, with a strong ability to multitask, prioritise effectively, and meet deadlines under pressure.
• Communication: Excellent verbal and written communication skills, with strong attention to detail and a professional demeanour.
• Problem-Solving: Strong analytical and problem-solving abilities, with a proactive approach to identifying and addressing issues independently.
• Cultural Fit: Adaptability and a collaborative spirit to work effectively within a team in a dynamic work environment. A commitment to maintaining confidentiality and handling sensitive information with integrity is essential.