Office Assistant

Responsibilities:

• Manage and monitor all official company email accounts daily, escalate important matters, and provide a summarised report to the Manager.
• Receive, sort, and distribute incoming correspondence (emails, letters, and courier deliveries).
• Maintain proper filing systems (physical and electronic) to ensure easy retrieval of documents.
• Ensure timely purchase and restocking of office supplies, consumables, and stationery.
• Monitor inventory levels and prepare periodic stock reports.
• Oversee maintenance of office facilities, equipment, and utilities; promptly report faults and coordinate repairs.
• Ensure the office environment is clean, organised, and professional at all times.
• Assist in scheduling meetings, preparing meeting rooms, and providing administrative support during meetings.
• Maintain records of vendors, service providers, and maintenance schedules.
• Support basic bookkeeping tasks such as processing petty cash, tracking expenses, and preparing simple expense reports.
• Assist in preparing documents, reports, and presentations as required.
• Liaise with external service providers, suppliers, and utility companies when necessary.
• Provide general administrative and clerical support to management and staff.
• Perform other administrative duties as assigned.

Requirements:

• Minimum of OND/HND/Bachelor’s degree in Business Administration, Management, Accounting, or related discipline.
• At least 1 year of relevant experience in an administrative or office support role (Preferred).
• Basic knowledge of office administration procedures.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Strong attention to detail and organisational skills.
• Good time-management and multitasking abilities.
• Ability to take initiative and work with minimal supervision.
• Professionalism and integrity.
• Good interpersonal skills and a positive attitude.
• Ability to prioritise tasks and meet deadlines.

Remuneration: NGN 100,000 - 120,000 Monthly