Personal Assistant to the Group Chairman
Job summary
A diversified group of companies is seeking a highly responsible, resourceful, and tech-savvy Personal Assistant to the Group Chairman. This is a high-trust executive support role requiring strong judgment, initiative, and the ability to manage complex priorities with minimal supervision. The ideal candidate has a technology background and is comfortable supporting executive decision-making through digital tools, research, coordination, and problem-solving. This role requires someone who is proactive, dependable, discreet, and capable of anticipating needs before they arise. To provide strategic executive support to the Group Chairman by managing schedules, coordinating priorities, leveraging technology to improve efficiency, and ensuring seamless execution of administrative and strategic tasks.
Job descriptions & requirements
Responsibilities:
Executive Support:
- Manage the Chairman’s calendar, travel plans, and meeting coordination
- Prepare briefing notes, presentations, and executive summaries
- Screen communications and prioritize requests
- Track key tasks, commitments, and deadlines on behalf of the Chairman
- Maintain strict confidentiality across all matters
Technology & Digital Support:
- Support the Chairman in using digital tools, platforms, and productivity systems
- Conduct online research and compile structured reports
- Organize digital files, dashboards, and tracking systems
- Assist with virtual meetings, presentations, and technical setup
- Identify technology solutions that improve executive productivity
Coordination & Follow-Through:
- Follow up with senior managers and external stakeholders on assignments
- Coordinate cross-company initiatives led by the Chairman
- Track strategic priorities and ensure timely execution
- Assist in preparing materials for board and executive meetings
Problem-Solving & Resourcefulness:
- Anticipate needs and proactively resolve issues
- Source information, vendors, or solutions quickly when required
- Manage urgent requests and shifting priorities effectively
- Support special projects and executive initiatives
Documentation & Reporting:
- Maintain organized records of executive decisions and communications
- Prepare periodic updates on assigned tasks and projects
- Document workflows and systems introduced for executive support
Requirements:
- Bachelor’s degree in Computer Science, Information Systems, Engineering, Business Technology, or a related field
- Minimum of 3 years’ experience in executive support, technology coordination, or digital administration
- Strong technology proficiency and comfort with digital tools
- Excellent organizational and time-management skills
- Strong research and problem-solving ability
- High level of responsibility and reliability
- Ability to work independently with minimal supervision
- Excellent written and verbal communication skills
- Willingness and ability to travel
- High level of discretion and professionalism
Preferred Competencies:
- Advanced proficiency in productivity tools and digital collaboration platforms
- Strong analytical thinking
- Initiative and ownership mindset
- Calmness under pressure
- Executive presence and professionalism
Remuneration: Competitive salary based on experience.
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