1 month ago
Job Summary
We are seeking a highly organized, discreet, and proactive Secretary to provide administrative and executive support to the Chief Medical Director (CMD). The ideal candidate will ensure smooth operations, manage confidential information, and serve as a liaison between the CMD and internal/external stakeholders.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements
Responsibilities:
- Manage the CMD’s calendar, appointments, meetings, and travel arrangements.
- Prepare and edit correspondence, reports, presentations, and memos.
- Screen and direct phone calls, emails, and visitors with professionalism.
- Organize and maintain confidential medical, administrative, and executive records.
- Coordinate hospital board meetings, take minutes, and follow up on action points.
- Liaise with doctors, department heads, and external partners on behalf of the CMD.
- Ensure timely submission of reports and compliance with hospital policies.
- Handle sensitive information with utmost confidentiality and discretion.
Requirements:
- Bachelor’s degree in Secretarial Studies, Office Management, Business Administration, or related fields.
- 2+ years of experience as an Executive Secretary, Personal Assistant, or Administrative Officer (preferably in a hospital or healthcare setting).
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and office management tools.
- Strong organizational, multitasking, and time-management skills.
- Ability to work under pressure with minimal supervision.
- Professional demeanor, discretion, and high ethical standards.
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