Secretary

Responsibilities:

• Manage daily, weekly, and monthly agendas and arrange new meetings and appointments (and reminders) when needed or as they arise
• Document, communicate, and distribute Minutes of Meetings and follow up on necessary *Actionable Items* where necessary
• Engage in Desktop Publishing using CorelDRAW, MS Word, MS Access, and MS Excel 
• Prepare and disseminate correspondence, memos, and forms in a timely manner
• Assume the duties of clerical and administrative / (CEO personal) support in order to  optimize business workflow procedures in the office
• Assist colleagues and executives, and managers by supporting them with planning and distributing information
• Be the point of reference for all queries, requests, or issues, and will be an integral part of the company’s workforce
• File, update, and secure contact information of employees, customers, suppliers, and external partners in a confidential manner 
• Support and facilitate the completion of regular reports in a timely manner
• Develop and maintain an easy filing and retrieval system
• Check frequently the levels of office supplies and place appropriate orders 
• Coordinate travel and meeting logistics, and arrangements
• Receive, Record, and Secure Company Cash, and pay out cash.
• Manage and document expenses and expense reports, payment vouchers, payment receipts, payment/document approvals/signing, and training logistics
• Undertake receptionist duties where the need arises
• Draft letters and be ready to travel when needed
• Send and receive emails or external correspondence as the need arises.
• Manage Staff Attendance Registers and Ensure Registers are signed
• Develop the business and/or draft contract of employment, receive guests and/or staff, 
• Provide orientation and information to new members of staff
• Make sure the office is always conducive as you liaise with the cleaner to make sure that everywhere is clean. 
• Post on social media 
• Assist in order of enterprise or company-related activities not directly attached to the job function as the need arises.
• Ensure the Workplace is safe.

Requirements:

• Minimum of 2 years of experience
• HND in any field of study