School Front Office Manager

Responsibilities:

Front Office Operations:

• Manage day-to-day front desk activities including reception, phone calls, visitor sign-in, and mail distribution.
• Maintain student, staff and visitors attendance records, filing systems, and office supplies inventory.
• Schedule and coordinate meetings, appointments, and school events logistics.
• Support enrollment and registration processes end to end.

Family Engagement:

• Serve as a first point of contact for parents/guardians, addressing inquiries with professionalism and empathy.
• Distribute newsletters, notices, and communication materials to families.
• Maintain updated family contact information and communication logs.
• Support school-family partnership initiatives and parent meetings.

Community Relations:

• Build relationships with local organizations, partners, and stakeholders to support school activities and outreach programs.
• Assist in organizing community-based events, volunteer initiatives, and school campaigns.
• Maintain a calendar of community engagement events and partnerships. Administrative Support
• Support school leadership in preparing reports, presentations, and correspondence.
• Coordinate student records and support compliance with school policies and procedures.
• Train and supervise office and care assistants or volunteers, if applicable.

Responsibilities to the Department and School:

• Be respectful of the needs of colleagues and the department concerning cooperation, collegiality,  deadlines, and team cohesion 
• Participate positively in departmental meetings, follow policies, and generally contribute to the effective  and efficient running of the department  
• Promote professional dialogue, share ideas about teaching and learning, and support other teachers in  developing good practices and new approaches and initiatives 
• Take part in, and contribute to, INSET activities offered in the department and by the school
• Enthusiastically contribute to cross-curricular links and initiatives, and Leadership in
• Action activities 6. Be involved in new responsibilities within the department as part of an ongoing process of professional development 
• Keep up to date with developments in the subject, and education generally  

Other Responsibilities:

• Undertake other reasonable duties as requested by the Head of Department, Head of
• Faculty or members of the Senior Leadership Team and any duties that the Head of school deems necessary for the effective operation of the school

Requirements:

• Minimum of a High School Diploma; Associate’s or Bachelor’s degree in administration, communication, or education-related field preferred.
• 3+ years of front office or administrative experience, preferably in an educational setting.
• Strong interpersonal and communication skills.
• Proficiency with office software (e.g., MS Office, Google Workspace, student information systems).
• Ability to multitask and remain calm under pressure.
• Demonstrated cultural sensitivity and a commitment to equity and inclusion.

Preferred Attributes:

• Bilingual abilities (e.g., English and a local language) are an asset.
• Experience working with school-aged children and families.
• Knowledge of community resources and family support services.

Location: Gwarimpa, Abuja

Remuneration: NGN 200,000 and above

Candidates living around Gwarinpa, Lifecamp, Kubwa, Dawaki are encouraged to apply.