Personal Assistant to the CEO

Responsibilities:

• Manage the CEO’s complex calendar, prioritizing and coordinating professional and personal appointments.
• Arrange and oversee seamless travel logistics, including flights, accommodations, transportation, and itineraries.
• Handle email and phone communication, screen messages, and respond on the CEO’s behalf when appropriate.
• Safeguard sensitive and confidential information with the utmost discretion.
• Support household and family logistic,s including managing errands, family schedules, staff coordination, and special event planning.
• Prepare meeting agendas, take minutes, track action items, and develop presentations and reports.
• Monitor and coordinate projects to ensure deadlines are met and deliverables are completed.
• Maintain organized digital and physical filing systems for both business and personal documentation.
• Oversee procurement of supplies, manage gifts, and provide general administrative support.

Requirements:

• Minimum of 5 years of relevant experience, with at least 3 years supporting C-level executives.
• Bachelor's degree in any relevant discipline; a Master’s degree or professional certification is a plus.
• Demonstrated experience managing both executive office and personal affairs in a confidential, efficient manner.
• Excellent written and verbal communication skills.
• High emotional intelligence, discretion, and the ability to handle sensitive matters with integrity.
• Proficiency with digital tools and tech-savvy coordination of schedules, communications, and documents.
• Strong interpersonal skills and ability to liaise with a wide range of stakeholders.
• Exceptionally detail-oriented and highly organized.
• Proactive problem-solver who thrives under pressure and adapts quickly to changing priorities.
• Independent, resourceful, and capable of taking initiative without needing constant supervision.
• Energetic and results-driven with a strong sense of ownership and accountability.
• Able to seamlessly switch between personal and professional tasks with diplomacy and efficiency.
• Passionate about supporting leadership in a mission-driven, community-oriented environment.