Personal Assistant

Responsibilities:

• Manage calendars, schedule meetings, and coordinate appointments.
• Organize and maintain files and records, both electronic and physical.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Handle incoming calls, emails, and other communications, ensuring timely responses.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Plan and coordinate travel itineraries including flights, accommodations, transport, and visas.
• Handle expense reports and reimbursements.
• Ensure all travel plans align with personal and professional commitments.
• Run personal errands such as shopping, deliveries, or coordinating home maintenance.
• Manage household staff, vendors, and service providers when necessary.
• Assist with event planning for both personal and professional engagements.
• Remind the principal of important tasks, deadlines, and commitments.
• Handle sensitive information with a high degree of confidentiality.
• Maintain discretion and professionalism at all times, especially when handling private matters.
• Act as a point of contact between the executive and internal/external stakeholders.
• Coordinate with teams or departments to ensure alignment with the executive’s directives.
• Build relationships with vendors, clients, and service providers as required.

Requirements:

• Bachelor’s degree or equivalent preferred.
• Proven experience as a Personal Assistant or in a similar administrative role.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Ability to multitask and prioritize effectively.
• High level of professionalism and integrity.
• Ability to work independently and under pressure.
• Flexible and adaptable to changing schedules and demands.

Working Conditions:

• May require availability outside standard office hours.
• Occasional travel or on-site presence depending on the employer’s needs.