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2 months ago

Job Summary

The Personal Assistant will report to the Chief Operating Officer and will help manage her time by being responsible for providing secretarial, clerical, and administrative support to ensure that the services provided by the organization are effective and efficient.

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

Responsibilities:

  • Devising and maintaining office systems, including data management and filing
  • Acting as the first contact on behalf of the COO.
  • Arranging travel, visas, and accommodation and, occasionally, traveling with the COO to take notes/minutes at meetings or to provide general assistance during presentations;
  • Screening phone calls, inquiries and requests, and handling them when appropriate;
  • Carrying out specific projects and research;
  • Taking on some of the COO’s responsibilities and working more closely with management;
  • Deputizing for the COO, making decisions, and delegating work to others in her absence on her approval;
  • Being involved in decision-making processes as authorized.
  • Meeting and greeting visitors at all levels of seniority;
  • Organizing and maintaining diaries and making appointments;
  • Dealing with incoming emails, official letters, etc., and often corresponding on behalf of the COO;
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports, and presentations;
  • Organizing and attending meetings and ensuring the COO is well prepared for meetings
  • Liaising with clients, suppliers, and other staff.


Requirements:

  • Graduate with a background in social sciences or a similar discipline.
  • Must have 3 - 4 years of cognate experience in a similar function.Listening and communication skills
  • Interpersonal skills
  • Organizational skills
  • Computer/IT skills
  • Confidentiality skills
  • Prioritizing skills
  • Flexibility/adaptability skills
  • Self-motivated & efficient
  • Calm under pressure & ability to think on the feet.







Work Days:

  • Monday - Friday; 8 am – 6 pm
  • Some Saturdays, as work demands

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