New
3 weeks ago
Job Summary
We are a trailblazing and leading company in the sector in which we operate. We are known for excellence in delivering high-quality products and services to teeming customers. We are seeking a highly organized and professional Personal Assistant to provide comprehensive support to the Managing Director. The successful candidate will play a key role in ensuring the MD's daily operations run smoothly, managing schedules, coordinating meetings, and handling confidential information with discretion.
- Minimum Qualification: Degree
- Experience Level: Mid level
- Experience Length: 5 years
Job Description/Requirements
Responsibilities:
- Calendar Management: Effectively manage the MD's schedule, including scheduling meetings, appointments, and travel arrangements.
- Communication: Serve as a primary point of contact between the MD and internal/external stakeholders. Manage emails, phone calls, and correspondence on behalf of the MD.
- Meeting Coordination: Prepare meeting agendas, attend meetings, and take accurate minutes. Ensure all necessary materials are organized and distributed in advance.
- Travel Arrangements: Coordinate travel logistics, including flights, accommodations, and itineraries. Ensure all travel plans align with the MD's schedule and preferences.
- Documentation and Filing: Organize and maintain confidential documents, files, and records. Ensure efficient retrieval and filing systems.
- Task Prioritization: Anticipate the MD's needs and proactively manage tasks, ensuring deadlines are met and priorities are handled efficiently.
- Special Projects: Assist with special projects and initiatives as assigned by the MD. Conduct research and provide support as needed.
Requirements:
- Bachelor's degree in business administration or a related field.
- Minimum of 5 years experience as a Personal Assistant or similar role.
- Exceptional organizational and time-management skills.
- Strong verbal and written communication skills.
- Proficient in MS Office Suite and other relevant software.
- Ability to handle confidential information with discretion.
- Proactive problem-solving and decision-making abilities.
- Flexibility and adaptability to a fast-paced work environment.
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