Organizational Summary IPMC is one of Nigeria’s leading providers of environmental, project management and ESG consulting and advisory services. We are seeking a personal assistant that will play a crucial role in supporting and managing the CEO’s daily activities, ensuring efficient communication, and handling various administrative tasks.
- Minimum Qualification: Degree
- Experience Level: Mid level
- Experience Length: 5 years
- Calendar Management: Coordinate and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Communication: Act as the primary point of contact and liaison between the CEO and internal/external stakeholders. Handle correspondence, emails, phone calls, and other forms of communication professionally and promptly.
- Travel Coordination: Arrange all travel logistics, including flights, accommodations, transportation, and visa requirements, ensuring a smooth travel experience.
- Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and follow up on action items as needed.
- Information Management: Organize and maintain confidential and sensitive information, files, and documents. Handle document preparation, editing, and proofreading.
- Expense Management: Monitor and manage expense reports, reimbursements, and budget tracking for the executive.
- Task Prioritization: Proactively identify and prioritize tasks and deadlines, ensuring that the executive is well-prepared for all commitments.
- Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
- Relationship Management: Build and maintain strong working relationships with key stakeholders, both internal and external.
- This position is preferably open to male candidates
- Bachelor's degree in a relevant field (optional, but may be preferred).
- Proven experience of not less than 5 years, as a Personal Assistant or Executive Assistant to C-suite executives.
- Strong organizational and time management skills with the ability to multitask effectively.
- Excellent communication skills, both written and verbal, with a professional and diplomatic demeanour.
- Proficiency in using office software and tools, including Microsoft Office Suite and scheduling software.
- Attention to detail and a high level of accuracy in all tasks.
- Ability to work independently and handle tasks with minimal supervision.
- Flexibility to adapt to changing priorities and demanding schedules.Discretion and confidentiality in handling sensitive information
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