Office Manager

Responsibilities:

• Maintain the office condition and arrange necessary repairs
• Organize office operations and procedures
• Reconcile budget vis a viz expenses on a monthly basis
• Schedule meetings and appointments
• Optimize calendars, emails and schedules of the management team
• Organize the office layout and order stationery and equipment
• Partner with HR to update and maintain office-related policies as necessary.
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office G&A budget, and ensure accurate and timely reporting
• Coordinate with the Landlord on maintenance and administrative matters.
• Assist in the onboarding/induction training for new hires on safety and office management
• Address employee's query regarding office management issues (stationery and Hardware)

Requirements:

• Minimum academic qualification of HND/Bachelor’s degree in business administration, management, or related field.
• Minimum of 3 years of proven work experience as an Office Manager, Front Office Manager or Administrative Assistant
• Ability to plan for and keep track of multiple projects and deadlines
• familiarity with budget planning and enforcement, human resources, and customer service procedures.
• Knowledge of office administrator responsibilities, systems and procedures
  

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)

• Hands-on experience with office machines (e.g. fax machines and printers)

• Familiarity with email scheduling tools.

• Excellent time management skills and ability to multitask and prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational and planning skills in a fast-paced environment