Head of Administation and Service
Jubilee-Life Mortgage Bank
Admin & Office
Job Summary
Responsible for the coordination of the bank’s procurement activities by putting in place appropriate structures and policies as well as adequately accounting for and managing all physical assets – fixed and inventory assets- across the Bank. Manage the budget and financial resources of the organization or department.
- Minimum Qualification : Degree
- Experience Level : Senior level
- Experience Length : 7 years
Job Description/Requirements
Responsibilities:
- Implement approved procedures for the management of the assets (facilities, utilities, equipment, and vehicles) across the bank.
- Ensure optimal allocation and management of physical assets bank-wide.
- Ensure that the department is operating within budgetary limits and operating within financial budget constraints while providing services that are cost-effective and fit for purpose.
- Review utility consumption and strive to minimize cost.
- Select vendors and suppliers based on industrial best practices and standards
- Execute policies and standards operating procedures for procurement, contract management, tendering, etc.
- Coordinating regular audits or inspections of the bank’s facilities to ascertain their condition.
- Monitor and ensure compliance with federal, state, local, and organizational regulations, standards, and policies.
- Direct and plan all essential services such as security, cleaning, waste disposal, building maintenance, etc.
- Oversee the Optimization and usage of all fleet assets.
- Develop and communicate Health Safety and Environment Management policies and procedures that outline the safety duties and guidelines for employees.
- Investigate workplace incidences and conduct risk assessments and mitigating strategies.
- Foster open communication channels for reporting HSE concerns and issues.
- Conduct basic First Aid.
- Supervise, train, and evaluate the performance of administrative staff who provide clerical and technical duties so that the quality of work meets performance expectations for JLMB.
Requirements:
- Minimum of B.sc in Business Administration, or any discipline with relevant professional certification in Environment, Health, Safety, and Security Management.
- MBA or MSC will be an additional advantage.
- Knowledge of a Mortgage bank’s structure policies, processes, and procedures.
- Knowledge of the Banking industry.
- Knowledge of the Mortgage industry.
- Knowledge of managing physical assets
- Knowledge of fleet management & maintenance policy.
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