Reporting directly to the Senior Partner and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.
ResponsibilitiesCalendar management - owns and coordinates the Senior Partner’s meeting schedule which often includes international participants. This includes the management of calendars, related correspondence, meeting details, logistics coordination etc. Events - Coordinates events and executive meetings. Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings. Board Preparation - Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings. Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings. Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office. Handles the Partnership’s official email communication Office support – Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage. Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Travel coordination- Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international. Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc. Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation. Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments
Professional experience and personal skills profile
Qualifications/Education Required.1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent) Member of relevant professional body in area of discipline Minimum of 6-7 years’ experience in similar role Experience in real estate industry is a plus Research experience is key
Knowledge, Skills and Attributes required to execute the jobExcellent oral and written communication skills Passionate about writing Ability to make quick judgement and decision on issues as they arise, etc. Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients Proficienct in using MS Word, Excel, PowerPoint and Outlook Strong analytical skills Excellent time-management, and problem-solving skills Ability to conduct research and present data in a succinct and well-written manner Ability to work independently and with professional discretion Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion
Systems & IT competenceMS Word; MS Excel; MS PowerPoint; MS Outlook
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