Executive Assistant

Responsibilities:

• Manage and maintain the MD’s calendar, schedule meetings, and coordinate appointments
• Organize travel arrangements, itineraries, and accommodations
• Prepare high-quality reports, presentations, correspondence, and briefing documents
• Act as a liaison between the MD and internal/external stakeholders
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
• Handle confidential documents and ensure the security of all executive communications
• Monitor, prioritize, and follow up on incoming issues and concerns addressed to the MD
• Support in project tracking, deadlines, and the implementation of strategic initiatives
• Organize and coordinate executive meetings, board meetings, and off-site events

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field (required)
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role supporting senior management
• Prior experience working with C-level executives preferred
• Familiarity with the organization’s industry (e.g., real estate, technology, finance) is advantageous
• Excellent written and verbal communication skills
• High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with productivity tools like Google Workspace, Zoom, Trello, etc.
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload with a proactive approach
• Strong attention to detail and problem-solving skills
• Discretion and confidentiality in handling sensitive information
• Professional demeanor and ability to interact with all levels of staff and external partners