Executive Assistant

Responsibilities:

• Provide day-to-day administrative support to the MD, including calendar management, filing, and document organization.
• Draft, format, and print relevant documents and correspondence.
• Screen and prioritize incoming communications, emails, and requests.
• Schedule and organize internal and external meetings, ensuring all logistics and documentation are in place.
• Prepare and distribute agendas, take accurate minutes, and track follow-ups.
• Coordinate board meetings, executive sessions, and strategic planning workshops.
• Act as a liaison between the MD and internal/external stakeholders.
• Maintain professionalism in handling high-level business communications.
• Prepare memos, reports, and briefing notes for the MD.
• Support the MD in planning and tracking strategic projects.
• Monitor deadlines and ensure deliverables are met across departments.
• Maintain a dashboard or tracker for key ongoing initiatives.
• Plan and book domestic and international travel arrangements for the MD.
• Prepare travel itineraries and ensure travel-related documents are in order.
• Handle logistics, accommodation, and meeting scheduling for trips.
• Manage confidential files and records with strict discretion.
• Handle sensitive business information and company decisions professionally.
• Serve as a trusted advisor and gatekeeper to the MD and will also run personal errands for the MD.
• Compile weekly, monthly, and quarterly reports for executive review.
• Prepare presentation slides and briefing documents.
• Analyze incoming information and summarize key insights for the MD.

Requirements:

• Minimum of 2 years experience
• BSc. Degree in a relevant course of study