Executive Assistant

Responsibilities:

• Proactively manage the Chairman’s calendar, scheduling appointments, meetings, and conferences, ensuring optimal time allocation for various commitments.
• Draft, edit, and proofread emails, memos, reports, and other written materials on behalf of the Chairman, maintaining professionalism and accuracy in all communications.
• Maintain a structured system for organizing and archiving confidential documents, records, and information, facilitating quick retrieval when needed.
• Arrange complex travel itineraries, including flights, accommodations, transportation, and visa requirements, considering time zones and potential conflicts.
• Prepare agendas, gather relevant materials, and provide support during meetings, conferences, and events; take accurate minutes and follow up on action items.
• Act as a liaison between the Chairman and internal staff, clients, partners, and external stakeholders, representing the Chairman in a professional and courteous manner.
• Assist in special projects and initiatives, conducting research, gathering data, and providing insights to contribute to decision-making processes.
• Handle sensitive and confidential information with the utmost discretion, maintaining trust and confidentiality at all times.
• Identify urgent matters and manage competing priorities effectively to ensure the Chairman’s time is optimized.
• Prepare presentations, reports, and materials for various meetings and engagements, ensuring accuracy and alignment with the Chairman's objectives.
• Manage the Chairman's inbox and prioritize emails, responding to urgent messages as needed.
• Screen phone calls, direct as appropriate, or take messages.
• Coordinate catering for meetings and events.
• Stay up-to-date on industry trends and developments.

Requirements:

• Bachelor's degree in Business Administration, Law, or any other related field.
• 2 - 4 years experience as an Executive Assistant or in a similar high-level administrative role.
• Strong written and verbal communication skills with an excellent command of English.
• Proficiency in using office software (Microsoft Office Suite, Google Workspace, etc.) and the ability to quickly adapt to new tools and technologies.
• Exceptional organizational skills and attention to detail.
• Ability to maintain composure under pressure and handle sensitive information with professionalism.
• Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
• Flexible and adaptable to changing priorities and requirements.
• Discretion, integrity, and a high level of professionalism
• Experience as an Executive Assistant in a Law firm.
• Specialized skills, such as experience with legal research or drafting documents.

Benefits:

• Health Insurance
• Competitive compensation package commensurate with experience.
• Paid Time Off
• Opportunity to work closely with a dynamic legal professional and gain exposure to high-profile legal and business matters.
• Professional development opportunities within a reputable legal and business environment.

Note: We are committed to improving diversity in the workspace and work to ensure that our team is supportive of our employees. We strongly encourage applications from women.