We are seeking an experienced and highly capable Executive Assistant to provide comprehensive support to the Chairman/Head of Chambers at Alex Izinyon and Co. This role requires exceptional organizational skills, discretion, and the ability to manage a wide range of tasks, ensuring seamless coordination and efficiency in the Chairman's operations.
- Minimum Qualification: HND
- Experience Level: Entry level
- Experience Length: 2 years
- Proactively manage the Chairman’s calendar, scheduling appointments, meetings, and conferences, ensuring optimal time allocation for various commitments.
- Draft, edit, and proofread emails, memos, reports, and other written materials on behalf of the Chairman, maintaining professionalism and accuracy in all communications.
- Maintain a structured system for organizing and archiving confidential documents, records, and information, facilitating quick retrieval when needed.
- Arrange complex travel itineraries, including flights, accommodations, transportation, and visa requirements, considering time zones and potential conflicts.
- Prepare agendas, gather relevant materials, and provide support during meetings, conferences, and events; take accurate minutes and follow up on action items.
- Act as a liaison between the Chairman and internal staff, clients, partners, and external stakeholders, representing the Chairman in a professional and courteous manner.
- Assist in special projects and initiatives, conducting research, gathering data, and providing insights to contribute to decision-making processes.
- Handle sensitive and confidential information with the utmost discretion, maintaining trust and confidentiality at all times.
- Identify urgent matters and manage competing priorities effectively to ensure the Chairman’s time is optimized.
- Prepare presentations, reports, and materials for various meetings and engagements, ensuring accuracy and alignment with the Chairman's objectives.
- Manage the Chairman's inbox and prioritize emails, responding to urgent messages as needed.
- Screen phone calls, direct as appropriate, or take messages.
- Coordinate catering for meetings and events.
- Stay up-to-date on industry trends and developments.
- Bachelor's degree in Business Administration, Law, or any other related field.
- 2 - 4 years experience as an Executive Assistant or in a similar high-level administrative role.
- Strong written and verbal communication skills with an excellent command of English.
- Proficiency in using office software (Microsoft Office Suite, Google Workspace, etc.) and the ability to quickly adapt to new tools and technologies.
- Exceptional organizational skills and attention to detail.
- Ability to maintain composure under pressure and handle sensitive information with professionalism.
- Strong interpersonal skills and the ability to interact effectively with individuals at all levels.
- Flexible and adaptable to changing priorities and requirements.
- Discretion, integrity, and a high level of professionalism
- Experience as an Executive Assistant in a Law firm.
- Specialized skills, such as experience with legal research or drafting documents.
- Health Insurance
- Competitive compensation package commensurate with experience.
- Paid Time Off
- Opportunity to work closely with a dynamic legal professional and gain exposure to high-profile legal and business matters.
- Professional development opportunities within a reputable legal and business environment.
Note: We are committed to improving diversity in the workspace and work to ensure that our team is supportive of our employees. We strongly encourage applications from women.
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