Executive Assistant

Responsibilities:

EA to MD and Executive team:

• Provide seamless diary management and coordinate travel arrangements
• Process relevant expenses, arranging for MD to approve where appropriate
• Prepare and edit communications, presentations, and documents

Office Management:

• Take ownership of both offices - thinking proactively about what needs to be done and taking the time to ensure the little things get attention
• Liaise with suppliers, ensure that good relations are created and that optimum contracts are in place
• Organize gifts for occasions
• Management of our Office admin to ensure the office runs seamlessly
• Act as main procurement person for items requested by the team including the ordering of equipment for our new starters
• Other projects to sink your teeth into as and when you have time including coordinating the office fit-out etc.

Key Responsibilities:

• Providing diary management support including arranging meetings with internal and external attendees, booking meeting rooms
• Providing clerical support - including printing, binding, and proof-reading, preparing meeting agendas, and taking/distributing minutes
• Project managing the logistics for company events such as the monthly Company Updates, the annual Company Forum, and other social activities
• Liaising with the Landlord, maintaining a strong relationship, and attending core building meetings
• Raising Purchase Orders for internal purchases and managing the monthly expenses for the Group CEO, ensuring the correct approval processes are adhered to
• Build relationships with key contacts on behalf of the Group CEO and act as a first point of •contact for any incoming calls/visitors
• Providing administrative support to the Board of Directors including scheduling meetings, booking travel, and managing expenses/timesheets as required

Requirements:

• A bachelor's degree from an accredited institution is preferred,
• Highly developed customer service skills.
• Professional, organized, and intellectual ability
• Minimum of 2-5 years of work experience, depending on relevancy of experience and level of education
• Strong attention to detail
• Exceptional prioritization, organizational, project management, and problem-solving skills with the ability to multi-task in an efficient manner
• Google for Business skills (G-Mail, Google Calendar, Docs, Sheets, etc.), with an ability to become familiar with firm-specific programs and software

Location: Ikoyi, Lagos