Executive Assistant

Responsibilities:

• Manage and maintain executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain filing systems, both physical and digital, ensuring confidentiality and easy retrieval of information.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Coordinate and schedule internal and external meetings, including client meetings, board meetings, and team briefings.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Arrange logistics for meetings, including venue booking, catering, and technology setup.
• Plan and book domestic and international travel, including flights, accommodations, and transportation.
• Prepare detailed itineraries and ensure executives are well-prepared for trips.
• Act as the first point of contact for clients, ensuring a professional and positive experience.
• Assist in preparing client-facing materials, such as proposals, reports, and presentations.
• Maintain client databases and ensure accurate and up-to-date records.
• Assist executives in managing consulting projects, including tracking deadlines, milestones, and deliverables.
• Conduct research and compile data to support project development and decision-making.
• Collaborate with internal teams to ensure seamless project execution.
• Oversee office operations, including ordering supplies, managing vendors, and maintaining office equipment.
• Ensure the office environment is professional and conducive to productivity.
• Handle sensitive information with the utmost confidentiality and professionalism.
• Act as a trusted advisor to executives, providing support on personal and professional matters as needed.

Requirements:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• 3-5 years of experience as an executive assistant or in a similar engagement preferably with a consulting firm or professional services environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• High level of attention to detail and accuracy.
• Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.
• Discretion and professionalism in handling confidential information.