Secretary

Responsibilities:

• Manage executive schedules, organize internal and external meetings, and coordinate travel and appointments.
• Handle incoming and outgoing correspondence (emails, memos, calls).
• Support senior management with administrative tasks and confidential documentation.
• Maintain up-to-date company records including statutory registers, minutes of meetings, resolutions, and board documentation.
• Prepare and file legal documents such as annual returns, meeting notices, and regulatory submissions.
• Archive documents according to compliance and retention policies.
• Ensure compliance with regulatory obligations and support timely filings with relevant authorities (e.g., CAC, FIRS, etc.).
• Support the board of directors in upholding corporate governance best practices and preparing governance-related documentation.
• Assist with drafting board resolutions, company policies, and shareholder communications.
• Serve as a liaison between the board of directors, management, regulatory bodies, and other stakeholders.
• Facilitate clear communication and coordination across departments.
• Draft high-quality internal and external communications including letters, reports, newsletters, and meeting summaries.
• Maintain professional and courteous communication channels on behalf of the organization.
• Provide support in logistics documentation including permits, customs forms, shipping schedules, and freight documentation.
• Coordinate with relevant departments and vendors to ensure timely execution of logistics operations.

Requirements:

• Minimum of a Bachelor’s degree in Business Administration, Secretarial Studies, Law, or a related discipline.
• 3–5 years of proven experience as a secretary or administrative officer (preferably in a structured, compliance-oriented organization).
• Strong knowledge of office administration, record keeping, and corporate secretarial duties.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multitask and prioritize responsibilities.
• Discretion, integrity, and confidentiality in handling sensitive company matters.
• Ability to work independently and collaboratively across departments.