About You and The Role
Do you want to not only make a difference in your community but around the world? Zipline is looking for an Executive Assistant to provide administrative and clerical support to the General Manager. You will be crucial to our business, ensuring we are driving our mission forward and that our teams are running as smoothly as they can to deliver every life-saving package as efficiently as possible. This role will be based in Abuja, Nigeria and will require occasional travel between our different centers in Nigeria. Zipline believes access to medical care should not depend on your GPS coordinates. We are at the forefront of a logistics revolution, using autonomous aircraft to deliver just-in-time, lifesaving medical supplies on 3 continents around the world right now, 7 days a week. Are you interested in building a system that 200 million people will depend on with their lives? What You'll Do Manage the General Manager's calendars, schedule meetings, and coordinate appointments. Prepare and distribute documents, reports, and presentations as needed. Maintain and organize office files, records, and documents. Draft, proofread, and edit correspondence, emails, and other communications on behalf of Country Operations. Serve as a liaison between the GM and internal/external stakeholders. Ensure timely and accurate dissemination of information to relevant parties. Arrange travel itineraries, including flights, accommodations, and transportation for executives. Prepare travel expense reports and reconcile receipts. Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and distribute meeting notes. Coordinate logistics for in-person and virtual meetings, including room setup and technology arrangements. Maintain and update contact lists, and databases of all external stakeholders Assist with data entry and basic data analysis tasks. Assist with various projects and initiatives as assigned by the GM. Conduct research and gather information to support decision-making. Handle sensitive information with the utmost discretion and confidentiality. Communicate effectively (verbally and in writing) and build strong relationships with internal teams and external stakeholders. Work as part of a global team across multiple time zones, countries, and languages. What You'll Bring Required Diploma or HND/Bachelor's degree in business administration, office management, or related fields. Strong organizational and time-management skills. Excellent written and verbal communication skills. Attention to detail and a high degree of accuracy. Ability to multitask and prioritize tasks effectively. Professionalism and a strong work ethic. Adaptability and willingness to learn. Discretion and the ability to handle confidential information. Experience with providing stellar customer service to internal and external stakeholders. Ability to use G-Suite Willingness to travel about 50% of the time Must be based in Abuja and eligible to work in Nigeria. WHAT ELSE YOU NEED TO KNOW Zipline is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws or our own sensibilities.
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