Administrative Officer

Responsibilities:

• Provide administrative support and solutions to ensure a conducive and efficient work environment for all staff.
• Implement all administrative policies using standard schedules, templates, and checklists.
• Maintain accurate records and manage office inventory, ensuring critical stock levels are maintained and wastage is minimized.
• Process and ensure prompt settlement of utility bills, government levies, vendor payments, and rents.
• Manage company assets such as vehicles, health and insurance policies, and ensure timely maintenance and fueling of official cars.
• Supervise office repairs, renovation projects, and manage artisans and vendor relationships.
• Coordinate the daily cleaning and monthly deep cleaning schedule for Office Assistants, including their duty rotations.
• Ensure an organized and well-stocked supply of office consumables including stationery, toiletries, electrical items, and lab supplies.
• Interface with vendors, GSM networks, and utility providers to ensure uninterrupted services and resolve complaints.
• Raise payment memos and reconcile expenses for administrative activities.
• Create an enabling office culture through internal events and activities.
• Coordinate and publish the monthly Staff News Update.
• Provide general support to visitors and assist other departments as needed.
• Perform any additional duties as assigned by the Line Manager in line with the company’s goals.

Requirements:

• Bachelor's degree (B.Sc.) in Biological Sciences or a relevant discipline.
• 2–3 years of hands-on experience in administrative roles, preferably in a structured organization.
• Full knowledge of office management systems, tools, and procedures.
• Strong communication and interpersonal skills.
• Excellent organizational, planning, and multitasking ability.
• Proficiency in Microsoft Office Suite (Word, Excel).
• Basic bookkeeping and budget management skills.
• Professional demeanor, ability to take initiative, and attention to detail.
• A proactive and supportive team player with a can-do attitude.