Administrative Officer

Responsibilities:

• Responsible for opening the door to the organization in the morning and closing the door at the end of the day.
• Ensure the front office reception is well organized, and receive and welcome all guests to the office in a friendly and professional manner.
• Answer and direct phone calls to the respective staff and respond to all incoming inquiries by phone and email.
• Ensure office supplies are maintained, including checking inventory and working with vendors to always ensure adequate levels of necessary supplies.
• Ensure the confidentiality and security of files and filing systems.
• Coordinating schedules, arranging meetings, distributing memos, and ensuring that everyone is kept current with necessary company news and information. 
• Operating copy equipment, fax machines, or other equipment necessary.
• Make necessary arrangements for the procurement of office supplies such as stationery, water, beverages, coffees, etc.
• Support recruitment activities such as confirming interview schedules with candidates via phone calls.
• Participate in organizing company activities such as training, store openings, promos, food handler’s tests, etc.
• Perform other duties as may be assigned from time to time.

Requirements:

• Familiar with the use of existing office machines (Printers, Computers, etc.)
• Proficient in English Language ( Written & oral)
• Excellent Knowledge of Microsoft Office ( Especially MS Word & Excel)
• Excellent communication and Interpersonal skills
• Excellent organizational and Multi-tasking abilities.
• Problem-solving skills
• Customer service Orientation.