Administrative Manager

Responsibilites:

• Oversee day-to-day administration during the project period, ensuring uninterrupted office support services.
• Serve as the central point for managing communications and correspondence related to the project.
• Organize and systematize digital and physical files related to contracts, logistics, and communications.
• Ensure availability and functionality of office tools, supplies, and equipment needed for project delivery.
• Prepare and manage official communications, internal memos, and project-related reports.
• Maintain accurate records for staff attendance, logistics, and activity tracking linked to project milestones.
• Support preparation of project documentation for audits, reports, or client reviews.
• Assist with compliance-related documentation including safety checklists, permits, and procedural records.
• Coordinate logistics for project and site teams including transportation, accommodation, and site communication tools.
• Track materials dispatch, and field movement schedules, and ensure documentation of all logistics transactions.
• Liaise with project leads and site supervisors to manage urgent administrative needs in real-time.
• Implement short-term administrative procedures tailored to support the project’s success.
• Monitor adherence to internal protocols and regulatory requirements during the contract period.
• Establish basic reporting tools and templates for ongoing admin tasks and workflows during the engagement.
• Support HR and Finance teams with documentation, data entry, and file management related to the project.
• Schedule project meetings, draft minutes, and track follow-up actions tied to project administration.
• Carry out other short-term assignments as directed by project supervisors or admin leads.

Requirements:

• HND/Bachelor’s degree in Business Administration, Office Management, or related field.
• 2-3 years of experience in a similar administrative role, preferably in construction or real estate.
• Strong proficiency in MS Office Suite and digital file management systems.
• Proven ability to manage multiple tasks, prioritize effectively, and meet deadlines in fast-paced settings.
• Strong communication, organizational, and interpersonal skills.
• High level of integrity, confidentiality, and attention to detail.