Administrative Assistant

Responsibilities:

• Perform general clerical duties, including answering phone calls, managing emails, scheduling appointments, and maintaining calendars.
• Prepare and distribute correspondence, memos, reports, and presentations accurately and promptly.
• Coordinate and arrange meetings, conferences, and travel arrangements.
• Assist in the preparation of financial documents, such as invoices, expense reports, and budget tracking.
• Create and maintain filing systems, both physical and digital, to ensure easy retrieval and organization of documents.
• Manage office supplies inventory, place orders, and ensure proper stocking levels.
• Provide administrative support to staff members, including coordinating team events, handling incoming and outgoing mail, and managing office equipment maintenance.
• Assist with special projects and research assignments as assigned by the management team.
• Maintain a professional and courteous demeanor while dealing with internal and external stakeholders.
• Uphold strict confidentiality and handle sensitive information discreetly.

Requirements:

• HND/BSc in any related discipline 
• Proven work experience as an administrative assistant, secretary, or similar role is advantageous.
• Proficiency in office software applications, including MS Office, spreadsheets, and presentation software.
• Excellent verbal and written communication skills, with strong attention to detail.
• Exceptional organizational and time management abilities, with the capacity to multitask and prioritize effectively.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to handling challenges.
• Professionalism, discretion, and the ability to maintain confidentiality.
• Familiarity with basic bookkeeping and financial management principles is a plus.
• Flexibility to adapt to changing priorities and deadlines.