Administrative Assistant

Responsibilities:

• Scheduling and Coordination: Manage calendars, schedule appointments, and arrange meetings. Coordinate travel itineraries, bookings, and expense reports.
• Communication: Handle incoming and outgoing correspondence (emails, letters, faxes). Respond to inquiries, redirect calls, and take messages.
• Document Management: Prepare, edit, and format documents, reports, and presentations. Maintain accurate records, files, and databases. 
• Office Management: Order supplies, manage inventory, and track expenses. Ensure office equipment is in good working order.
• Support and Assistance: Provide support to colleagues and executives. Assist with special projects and tasks as needed.
• Organisational Tasks: Maintain organised filing systems (physical and digital). Ensure compliance with office policies and procedures.
• Confidentiality: Handle sensitive and confidential information with discretion.

Requirements:

• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in office software (MS Office, Google Workspace).
• Attention to detail and ability to multitask.
• Ability to maintain confidentiality and handle sensitive information.

Work Environment:

• Office setting.
• Hybrid or remote work arrangements may be available.

This role requires a highly organised, detail-oriented, and proactive individual who can support the team effectively.