Admin & Facility Manager

Responsibilities:
Facility Operations

• Supervise the general upkeep of the building including cleaning, security, repairs, and utilities
• Conduct regular inspections to ensure the building meets safety and operational standards
• Coordinate and monitor all maintenance activities, including HVAC, plumbing, electrical, and elevators
• Liaise with service providers, contractors, and vendors to ensure timely delivery and quality of work

Administrative Management

• Maintain accurate records of leases, service contracts, maintenance logs, and compliance documentation
• Assist in budgeting and cost control related to building operations
• Prepare and submit regular reports on facility performance, maintenance schedules, and tenant requests
• Ensure all permits, licenses, and insurance policies are up to date

Users & Visitor Relations

• Serve as the first point of contact for tenants regarding facility-related concerns
• Manage move-in/move-out processes and space allocations
• Support leasing activities by coordinating space readiness and providing facility information
• Ensure a professional and welcoming environment for visitors, tenants, and vendors

Compliance & Safety

• Enforce building policies, health & safety regulations, and emergency procedures
• Oversee fire drills, inspections, and emergency preparedness activities
• Ensure the facility complies with local laws and building codes

Requirements:

• Bachelor's degree in Facility Management, Business Administration, or a related field
• 3-5 years of experience in facility or property management (office or commercial space preferred)
• Strong leadership and organizational skills
• Proficiency in Microsoft Office Suite and facility management systems
• Excellent communication, negotiation, and interpersonal skills
• Familiarity with health, safety, and environmental regulations

Key Competencies

• Problem-solving and decision-making
• Attention to detail and efficiency
• Vendor and budget management
• Conflict resolution and tenant relations
• Ability to multitask and work under pressure

Working Conditions

• On-site role with standard office hours
• May require occasional evening or weekend availability for emergencies or special projects