Admin and Logistics Officer

Responsibilities:

• Provide day-to-day support to staff in general office operations and identify future needs
• Ensure office supplies are maintained, including checking inventory and working with to always ensure adequate levels of necessary supplies.
• Ensure the confidentiality and security of files and filing systems.
• Coordinate schedules, arrange meetings, distribute memos and reports, and ensure everyone is kept current of necessary company news and information
• Maintain a company calendar and schedule appointments and meetings.
• Manage the day-to-day operations of the office, including scheduling meetings and appointments, organising files, and handling correspondence.
• Distribute and store correspondence (e.g, letters, emails, and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodations.
• Schedule in-house and external events
• Take minutes of meetings.
• Be responsible for the preparation of correspondence, presentations, and email communications
• Collect and reconcile reimbursement requests for payments
• Manage and keep the asset register for the office.
• Arrange for the repair and maintenance of office equipment and machinery to ensure jobs are carried out effectively without any disruptions.
• Establish and maintain a well–functioning logistics support operation for the office operations and procurement department.
• Plan and arrange for logistics and transportation of materials from vendors to the destination.
• Prepare reports on material movement and ensure that reporting requirements are fulfilled in an accurate and timely manner.
• Process and track invoices, purchase orders, and other financial documents as required.
• Manage the accommodation and logistics of guests and personnel as may be required.
• Monitor the renewal of permits, licenses, and all statutory documents of the organisation.
• Prepare a monthly report of activities done.

Requirements:

• B.Sc./HND in Business Administration, Logistics Management or any other closely related discipline.
• Minimum of 3 years of experience in a similar role with strong administrative skills and the ability to handle multiple priorities and meet tight deadlines with minimal supervision.
• Excellent communication and organisational skills are essential, as is proficiency with the MS Office Suite and general computer skills.
• Quality (accurate, precise, thorough, complete, attention to detail)
• Timeliness (meet deadlines, generally handle duties in an efficient and timely manner)
• Helpfulness/positive attitude/diplomacy
• Organisation (tidy and efficient workspace and electronic files)
• Multi-tasking (prioritising and juggling various tasks effectively);
• Attendance/punctuality.
• Gender Preferred: Male
• Ability to Drive
• Must be able to drive well & should have a valid driver's licence.
• Maximum Age: 35 Years

Benefits:

• Pension
• HMO
• collaborative and supportive working environment

Remuneration: NGN 150,000 - 200,000 (depending on qualification, experience and personal qualities).