Senior Church Administrator

Responsibilities:

Administrative & Office Management

• Manage daily office operations, including correspondence, documentation, filing systems, and record-keeping.
  
• Maintain accurate membership, attendance, and volunteer databases.
• Oversee inventory, procurement, and management of office and church supplies.
• Ensure proper maintenance of church facilities, equipment, utilities, and office infrastructure.
• Handle communication flow—emails, official letters, memos, and internal notifications.

Volunteer Leadership & Coordination

• Recruit, coordinate, and manage volunteers across all church units.
  
• Create and manage duty rosters for Sundays, midweek services, and special programs.
  
• Provide leadership, support, and supervision to volunteers to ensure reliability and excellence in service delivery.
  
• Conduct briefings, follow-ups, and performance check-ins.

Operations & Event Management

• Plan and coordinate all church events, services, and special programs end-to-end.
  
• Ensure timely setup of the auditorium, sound, media, lighting, and logistics for every service.
  
• Coordinate vendors, contractors, and external service providers as necessary.
  
• Maintain the master church calendar and manage facility bookings.
  
• Handle contingency planning and ensure seamless execution of events.

Communication & Member Engagement

• Serve as central point of communication between leadership, departments, volunteers, and the congregation.
  
• Draft and distribute service bulletins, announcements, updates, and meeting reminders.
  
• Support pastoral teams with administrative tasks, meeting preparations, and documentation.
  
• Ensure timely dissemination of information across relevant channels.

Financial & Administrative Support

• Assist the finance team with basic bookkeeping, expense tracking, reporting, and payment processing.
  
• Maintain transparency and organization in financial documentation and procurement records.
  
• Help prepare administrative budgets and oversee day-to-day operational expenditure.

Leadership Support & Strategic Implementation

• Work with the Senior Pastor and leadership to implement the church vision and policies operationally.
  
• Identify gaps in operations and recommend improvements for efficiency and structure.
  
• Handle sensitive information with confidentiality and uphold ethical standards in administration.

Requirements:

• Bachelor’s degree in Administration, Management, Social Sciences, or a relevant field.
  
• 3–5+ years of experience in administrative management, preferably in a church, NGO, or volunteer-driven organization.
  
• Experience coordinating volunteers and managing large groups of people.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).
  
• Ability to manage databases, spreadsheets, and communication tools.
  
• Event planning and project management capability.
  
• Basic finance or bookkeeping skills (added advantage).
• Exceptional organizational and multitasking abilities.
  
• Strong leadership with the ability to motivate and hold volunteers accountable.
  
• High emotional intelligence—able to navigate sensitivities, resolve conflicts, and relate with diverse people.
  
• Excellent communication (written and spoken).
  
• Strong follow-through and execution ability.
  
• Detail-oriented, proactive, and dependable.
  
• Ability to work under pressure, especially during major events or church seasons.
• Mature Christian with strong integrity and a heart for service.
  
• Demonstrated discretion and confidentiality with church and member information.
  
• Humble, teachable, calm under pressure, and solutions-driven.
  
• Alignment with PPAfan’s values, culture, and ministry direction.