Office Assistant

Responsibilities:

Clerical and Administrative Support:

• Answering phone calls and emails and handling correspondence.
• Maintaining and organizing files, records, and documents.
• Scheduling meetings and appointments and managing calendars.
• Assisting in preparing reports, memos, and presentations.

Reception and Front Desk Duties:

• Welcoming and directing visitors or clients.
• Managing inquiries and providing basic information.
• Receiving and distributing incoming mail and packages.

Office Organization:

• Maintaining office supplies inventory and placing orders when necessary.
• Ensuring office equipment (printers, copiers, etc.) is functioning properly.
• Keeping the work environment tidy and well-organized.

Data Entry and Record-Keeping:

• Entering, updating, and managing data in spreadsheets, databases, or HR systems.
• Maintaining accurate employee or client records.

Support to Staff and Management:

• Assisting managers and other staff with administrative tasks.
• Coordinating travel arrangements, accommodations, and itineraries.
• Helping with onboarding new employees by preparing documents and resources.

Basic Financial/Bookkeeping Tasks:

• Assisting with invoice preparation and expense reports.
• Recording petty cash transactions.

Communication and Coordination:

• Liaising between departments to ensure smooth workflow.
• Following up on tasks, projects, or pending requests.

Requirements:

• Minimum of OND
• Minimum of 0-1 year experience