Admin Executive

Responsibilities:

Office Administration & Operations

• Oversee day-to-day office administration, ensuring smooth business operations.
• Maintain and organize office supplies, equipment, and facilities.
• Coordinate office logistics, travel arrangements, and meeting schedules.

Document & Records Management

• Manage and maintain administrative records, contracts, and confidential documents.
• Ensure accurate filing and easy retrieval of company records.
• Assist in drafting reports, letters, and internal communications.

Vendor & Procurement Management

• Handle vendor relations, ensuring timely procurement of office supplies and services.
• Negotiate contracts and manage service agreements with third-party providers.
• Monitor office expenses and ensure cost-effective purchasing.

HR & Employee Support

• Support HR in employee onboarding, records management, and office policies implementation.
• Assist in coordinating training sessions, staff events, and performance management logistics.
• Address employee administrative concerns and maintain a positive office environment.

Coordination & Compliance

• Ensure compliance with company policies, industry regulations, and office procedures.
• Liaise with IT, HR, and Finance teams for seamless workflow management.
• Prepare reports, meeting minutes, and presentations as required.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field.
• 4-5 years of experience in administration, preferably in an IT services or technology company.
• Strong expertise in office management, procurement, and administrative coordination.
• Proficiency in MS Office Suite, ERP systems, and office management software.
• Excellent organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication and interpersonal skills.