Executive Assistant

Responsibilities:

Executive and Administrative Support:

• Manage the principal's calendar, appointments, meetings, and travel arrangements efficiently.
• Prepare and organize internal and external meetings, including agenda preparation, logistics, and follow-ups.
• Draft, review, and manage correspondence, reports, memos, and presentations on behalf of the principal.
• Serve as the first point of contact for all internal and external communications, maintaining professionalism and confidentiality at all times.

Strategic and Operational Support:

• Support in tracking key deliverables, business priorities, and project timelines.
• Coordinate interdepartmental communications and ensure follow-up on management decisions and action items.
• Conduct research, compile data, and prepare briefs or reports for decision-making.
• Represent the principal in select meetings or engagements when required.

Relationship and Communication Management:

• Liaise with senior executives, clients, partners, and stakeholders to ensure seamless communication and collaboration.
• Maintain strong working relationships across all levels of the organization.
• Ensure the principal is well-informed, prepared, and equipped for meetings and public engagements.

Documentation and Record Management:

• Maintain accurate and organized electronic and paper records, including confidential files and corporate documents.
• Manage approvals, signatures, and document flow for the principal’s office.
• Oversee document formatting, proofreading, and presentation to ensure professionalism and accuracy.

Event and Travel Coordination:

• Plan and manage complex travel itineraries, visas, accommodation, and logistics.
• Coordinate high-level corporate events, meetings, and conferences as directed.
• Ensure smooth execution of all engagements involving the principal.

Requirements:

• Minimum of a Bachelor’s Degree (BSc) in Business Administration, Management, Social Sciences, or a related field.
• Minimum of 3 years of proven experience supporting senior executives, preferably at the top management or C-suite level.
• Proficiency in Microsoft Office Suite (Word,
• Excel, PowerPoint, Outlook) and digital collaboration tools (Google Workspace, Zoom, etc.).
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities with keen attention to detail.
• High degree of professionalism, discretion, and integrity in handling sensitive information.
• Strong interpersonal and relationship management skills.
• Ability to anticipate needs, think critically, and offer practical solutions.
• Strong time management and prioritization skills in a dynamic work environment.
• Poise, diplomacy, and confidence in interacting with high-profile individuals.