New
3 weeks ago
Assistant Store Administrator
SENCE Limited
Admin & Office
Energy & Utilities
NGN
150,000 - 250,000
Easy Apply
Job Summary
We are looking to hire an Assistant Store Administrator who will be receiving and issuing equipment for installation. This task will be carried out using all available tools and following the laid-down procedure for proper documentation.
- Minimum Qualification : Degree
- Experience Level : Entry level
- Experience Length : 3 years
Job Description/Requirements
Responsibilities:
- Assist in receiving, sorting, and dispensing of equipment & materials
- Assist in keeping necessary records and carry out physical inventory taking; inspects conformity of supplies and equipment according to specification
- Assist in inspecting items and all equipment returned on completion of jobs or tasks
- Assist in carrying out quarterly and annual physical inventory of the store
- Assist in coordinating and report stock requisitions as well as carry out procurement to maintain adequate inventory of materials and supplies
- Assist in developing quarterly faulty equipment report with adequate information on type of faults and rate of breakdown
- Assist in establishing, maintain, and update files, records, and other documents; develops and maintains data; perform routine analysis and calculations in the processing of data for recurring tock requirements
- Assist in maintaining a clean and tidy work area with a well-organized layout of all stock items
- Assist in confirming and authenticate physical items received with purchase orders
- Assist in evaluating and recommending suppliers, support the approved vendor list, monitor supplier performance, and initiate corrective actions, as required.
- Investigate suspected non-conforming materials/equipment and resolve rejections
- Assist in developing and maintain a vendor/supplier list with quarterly updates to this list based on market pricing and quality
- Assist with the functions of the procurement officer/executive assistants, particularly in the areas of procurements/orders, office maintenance, and managing the executive office.
- Compile and record all items procured locally or internationally.
- Verify supplies as listed on requisitions and compile a report of returned equipment/materials.
- Perform basic inventory records, purchases, supplies/equipment delivery, and minor maintenance on work tools.
- Assist in routine inquiries on stock issuance and prepare weekly stock reports.
- Maintaining a safe, neat, orderly, and clean storage area (inside or outside the storeroom/warehouse).
- Assisting with the functions of the procurement officer/executive assistants, particularly in the areas of procurements/orders, office maintenance, and managing the executive office.
Requirements:
- Professionalism and positive attitude
- Honesty and integrity
- Ambitious and willingness to learn
- Proactive, dependability, reliability, and responsibility
- Solid verbal and written skills in English
- Teamwork, emotional intelligence, and high tolerance for changing priorities
- Structured, ability to work independently and possess good collaborative skills
- Effective in communicating complex ideas concisely to both a technical and non-technical audience
- Be self-driven and able to work independently, as well as being excellent at teamwork to work in a diverse work environment
- Knowledge of inventory procedures and control
- Ability to prioritize and plan workload for daily, weekly, and monthly intervals
- Ability to shelve, store and distribute equipment and materials
- Ability to maintain good physical condition appropriate to the performance of assigned duties and responsibilities
- Ability to maintain motor vehicle, forklifts, and other material handling equipment
- Knowledge of occupational hazards and safety precautions applicable to job functions
- Good verbal and written communication skills
- Ability to perform simple arithmetic calculations and operate and enter information in a computerized inventory system
- Coordinating and time management skills
Key Performance Indicators:
- Appearance
- Quality of work which includes use of PC as well as all application provided
- Use of Inventory application for all store transactions
- Effective handling of materials and equipment
- Quality of local supplies and work tools
- Effectiveness of procurement support for project supplies, electrical work tools and other equipment
- Ease of accessing inventory records
- Excellent organizational skills
- Ease of retrieving equipment from store/warehouse
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