Finance and Administrative Assistant

Company Description

The Culture Factor Africa is the first African Country Office of The Culture Factor Group, a globally renowned consulting firm and certification body headquartered in Helsinki, Finland. The company empowers businesses in Nigeria and across Africa to utilize culture as a tool for improving performance. Leveraging over 40 years of research, a network of 100+ partners across 60 countries, and a track record of working with over 5,000 global organizations, The Culture Factor Africa specializes in organizational transformation. Key services include consulting in organizational culture and change management, training, and certification of professionals as culture practitioners and subject matter experts.

Role Description

This is a full-time, on-site role located in Lagos State, Nigeria for a Finance and Administrative Assistant. The Finance & Administrative Assistant will provide essential support in Accounts and administrative operations to ensure the organization's smooth functioning. This role combines responsibilities in bookkeeping, accounting, office management, and logistics coordination.

Core Responsibilities (70% workload)

• Support all financial accounting activities, including bookkeeping, expense management, petty cash, and tax filings/records.
• Perform banking transactions, including payments, deposits, and withdrawals.
• Draft and manage finance-related correspondence and emails.
• Attend finance-related meetings, prepare minutes, and maintain accurate records.
• Support the annual financial audit exercise.
• Maintain and update clients' databases and accounts.
• Organize and maintain filing systems for important and confidential documents.
• Organize and coordinate company meetings, including logistics and records management.
• Coordinate travel plans, itineraries, and accommodation.
• Draft administrative correspondence and internal communications.
• Manage procurement of office supplies and maintain vendor relationships.
• Provide training and logistics support when required.
• Supervise administrative staff (e.g., drivers, cleaners).
• Assist in the care and upkeep of office premises.
• Carry out other lawful duties as assigned by the employer.

Ancillary Responsibilities

• Collect, analyze, and enter data as required.
• Assist with client and stakeholder engagement activities.
• Prepare and circulate assignments, reports, and project documents.
• Conduct research to support organizational initiatives.
• Organize and coordinate client meetings and events.
• Take minutes at meetings, circulate them to attendees, and maintain records.
• Support marketing and communications activities, including corporate events (conferences, exhibitions, breakfast meetings, and receptions).

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field.
• At least 1–3 years of relevant experience in finance and/or administration.
• Strong knowledge of bookkeeping, accounting practices, and financial reporting.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and accounting software.
• Familiarity with tax filings and audit processes is an advantage.

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