Executive Assistant to the CEO

Responsibilities:

Schedule management:

• Responsible for scheduling which includes setting up travel, meetings, speaking engagements and other appointments for the CEO.
• In addition to making appointments, this may also involve ensuring there are no scheduling conflicts and making sure executives know where they need to be and when.
  

Office management:

• Overseeing the work of clerical and other administrative employees, as well as making sure that everything is in place for the office to function smoothly.
• Tasks may range from keeping up with supply inventory to negotiating leases and purchasing.
  

Communication Liaison:

• Manages the flow of information like screen phone calls, open and sort mail, and summarize reports and memos that are received before passing the information on to the CEO.
• Also passes information from the CEO office to the respective employees as instructed.
  

Information Preparation:

• Preparing and formatting information for internal and external distribution.
• This may include writing letters and memos, compiling data for reports, creating computerized presentations, writing reports, transcribing dictation, editing, proofreading and other information preparation duties.
  

• Records Management: Responsible for setting up, organizing and managing both electronic and paper filing systems, as well as taking steps to maintain that the company follows all applicable record-keeping requirements.

• Confidentiality: Handle sensitive and confidential company and legal information with discretion.
  

• Project management: Monitor the progress of legal and administrative projects, providing updates to senior leadership. 

• Compliance: Ensure adherence to legal and regulatory requirements. 
  

• Liaise with internal and external contacts.

• Monitor and manage deadlines for projects involving the CEO.

Requirements:

• Minimum of a degree in law or a related field.
  
• Minimum of 5 years of experience as an Executive Assistant, preferably in the oil & gas or a corporate setting.
  
• Experience supporting C-suite executives is highly desirable.
  
• In-depth knowledge of legal terminology, documents, and processes is crucial.
  
• Proficiency in the Microsoft Office Suite, along with legal software and document management systems.
  
• Strong organizational, time management, and communication skills, with a high level of attention to detail and the ability to handle multiple tasks and deadlines.
  
• Strategic thinking and problem-solving abilities.
  
• Good project management, organizational, and time management skills.
  
• Excellent interpersonal and communication skills, with the ability to engage and influence stakeholders at all levels.
  
• A high level of discretion is necessary to handle sensitive information.

Preference: Individual with a background in law

Work Type: Full-Time

Location: Lekki - Lagos State