Executive and Personal Assistant

Responsibilities:

• Serve as the MD’s primary point of contact for internal and external stakeholders.
• Manage a complex calendar, including scheduling meetings, calls, appointments, and events.
• Coordinate domestic and international travel: flights, accommodations, visas, itineraries, and logistics.
• Prepare briefing notes and ensure the MD is well-prepared for all meetings and engagements.
• Handle personal tasks and errands such as reservations, appointments, and other requests.
• Prepare, proofread, and edit high-quality documents, presentations, and reports.
• Manage personal administration for the MD and family, including schedules for the MD, the household, and the children.
• Prepare monthly household reports covering spend, domestic personnel activities, and relevant updates.
• Manage household inventory using digital tools, ensuring accuracy and timely updates.
• Supervise all domestic staff, handling engagement activities including book reviews, performance reviews, scheduling, and resolution of concerns.
• Coordinate with household vendors, service providers, and maintenance personnel; process invoices and track expenses as needed.
• Ensure follow-through on action items and outstanding deliverables.
• Track progress and provide status updates on key initiatives and strategic projects.
• Support cross-functional collaboration by liaising with different departments to gather relevant updates.
• Coordinate executive offsites, strategic retreats, board meetings, and high-level engagements.
• Create and maintain project trackers and status dashboards to ensure visibility and accountability.
• Draft, review, and send professional communications on behalf of the MD.
• Organize and prioritize the MD’s inbox, flagging important messages and handling routine correspondence.
• Maintain a polished and professional tone in all written and verbal communications.
• Cultivate and maintain relationships with high-level stakeholders, partners, and clients.
• Handle highly sensitive and confidential information with the utmost integrity.
• Ensure secure handling and filing of important documents, both personal and corporate.
• Maintain awareness of compliance requirements and company policies regarding information sharing and documentation.
• Serve as the first point of contact for operational or data-related delivery issues.
• Take ownership of ad-hoc tasks and special projects, solving problems before they escalate.
• Continuously seek process improvements and ways to enhance the MD’s efficiency.

Requirements:

• First degree required.
• Experience supporting a C-level executive is a huge advantage. 
• Demonstrated experience handling confidential matters with discretion.
• Proactivity and initiative are key requirements.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills
• Professional etiquette and business writing are a must.
• High emotional intelligence and interpersonal skills.
• Proficient in Microsoft Office Suite/Google Workspace, and other productivity tools.
• Ability to manage multiple priorities with a high degree of accuracy and speed.
• Strong problem-solving skills and ability to work independently.
• Trustworthy, reliable, and committed to long-term success in a high-responsibility role.