Executive and Administrative Assitant

Responsibilities:

• Support the Founder with day-to-day executive and administrative tasks, including calendar management, meeting preparation, task follow-ups, and schedule organization.
• Ensure all personal and business-related tasks assigned by the Founder are completed accurately, professionally, and within set timelines.
• Coordinate and support events, meetings, and functions involving the Founder, ensuring all logistics and arrangements are well managed.
• Accompany the Founder to events, functions, and business engagements, assisting with coordination and capturing photos/videos as needed.
• Maintain organized workflows by preparing documents, managing files, tracking tasks, and ensuring smooth communication across teams.
• Serve as a point of contact with vendors, partners, and collaborators, ensuring clear communication and timely delivery.
• Prepare agendas, briefing notes, reports, and follow-up documentation for internal and external engagements.
• Track ongoing tasks and priorities, highlight pending items, and ensure consistent follow-through.
• Use administrative tools and productivity apps to maintain schedules, track deliverables, and improve daily efficiency.
• Support a structured, efficient, and professional work environment through clear communication and organised administrative processes.
• Other responsibilities as assigned by management.

Requirements:

• Minimum of a bachelor’s degree in business administration, Business, Mass Communication, Project Management, or related fields.
• Minimum of 2-4 years’ experience in management, events, or executive support.
• Background in creative, media, or agency environments is a plus.
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication; ability to draft clear, professional documents.
• Discreet, trustworthy, and capable of handling sensitive and confidential matters.
• Strong initiative, proactive thinking, and the ability to anticipate needs.
• High attention to detail, ensuring all tasks are completed to deadlines and with precision.
• Great analytical and problem-solving skills.
• Proficiency in Google Workspace and Microsoft Office (Word, Excel, PowerPoint, Calendar).

Location: Lekki Phase 1, Lagos, Nigeria

Work Hours: 8 am- 5 pm, Mondays (Hybrid)- Fridays

8 am- 5 pm, Saturday (On a need basis)