Admin. Assistant

Responsibilities:

Administrative and Clerical Support

• Office Management: Maintain a tidy and organized office environment, manage office supplies inventory, and coordinate maintenance/repairs of office equipment.
• Documentation: Prepare, proofread, and format various documents, reports, presentations, and correspondence (letters, emails, memos).
• Record Keeping: Establish and maintain efficient physical and electronic filing systems for documents, records, and databases.
• Mail Handling: Sort, distribute, and handle incoming and outgoing correspondence, including packages and courier services.

Communication and Coordination

• Front Office: In the absence of the Front Desk Officer, Act as the first point of contact for external visitors and handle incoming phone calls, directing inquiries to the appropriate staff member.
• Scheduling: Manage and maintain executive/staff calendars, schedule meetings, appointments, and conference calls, and coordinate logistics (e.g., room booking, necessary equipment).
• Travel Arrangements: Arrange and coordinate complex domestic and international travel logistics, including flights, accommodation, and ground transportation.
• Liaison: Coordinate communication and workflow between various internal departments and external stakeholders.

Financial Reporting Assistance

• Expense Reports: Prepare and submit accurate expense reports and process invoices or requests for payment.
• Petty Cash: Manage and reconcile petty cash funds in line with company policies.

Requirements:

• Professional, detail-oriented individual
• Capable of managing multiple tasks efficiently
• Good communication skills