Executive Assistant

Responsibilities:

• Manage the Chairman’s calendar, appointments, meetings, correspondence, travel and daily engagements.
• Coordinate meetings, prepare briefs and documents, record action points, and ensure timely follow-up on the Chairman’s directives.
• Act as a key point of contact between the Chairman, management, clients, partners and other stakeholders.
• Prepare, review and maintain legal, corporate and business documents, including contracts, agreements, correspondence and reports.
• Manage Company Secretarial and corporate governance documentation, including Board meeting materials, minutes, resolutions and corporate records.
• Conduct research and provide briefs on legal, corporate, business and strategic matters relevant to the Chairman.
• Identify and research business opportunities, prospective clients, partnerships and strategic relationships, and coordinate follow-up activities.
• Prepare business proposals, presentations and other materials for meetings and engagements.
• Liaise with external solicitors, consultants, clients, partners and other professional advisers as directed.
• Maintain strict confidentiality and ensure professional handling of sensitive executive, legal and business information.

Requirements:

• Bachelor's degree in Law, Business Administration, Management or a related field.
• 2–5 years’ relevant professional experience covering Executive Assistance, Legal Practice, Company Secretarial/Corporate Governance and/or Business Development.
• Strong communication, organization, research, coordination and follow-up skills.
• Good understanding of corporate and business environments.
• Proficiency in Microsoft Office and/or Google Workspace.
• Ability to work independently, anticipate needs and manage multiple priorities.
• Professional experience in Legal Practice, Company Secretarial/Corporate Governance and Business Development is highly desirable.
• Must be smart, presentable, well-groomed and professionally dressed.
• Female candidates are preferred for this role.