Executive Assistant

Responsibilities:

Administrative Management:

• Manage daily administrative and operational activities of the company.
• Organize and maintain company records, files, agreements, proposals, invoices, and project documentation.
• Coordinate meetings, appointments, calendars, and business schedules.
• Prepare reports, presentations, internal documents, and correspondence when required.
• Ensure accurate record-keeping and document management.

Executive Support:

• Provide direct support to the Creative Director and management team.
• Assist in managing priorities, schedules, meetings, and business engagements.
• Follow up on action items and ensure timely execution of assigned tasks.
• Prepare meeting notes, summaries, and follow-up communications.
• Support decision-making processes through proper organization and reporting.

Client Communication & Relationship Management:

• Act as a professional point of contact between clients and the company.
• Coordinate client onboarding and project initiation processes.
• Manage client inquiries, follow-ups, updates, approvals, and feedback.
• Ensure timely communication and proper documentation of client interactions.
• Schedule client meetings, presentations, and project review sessions.

Project Coordination:

• Assist in coordinating branding, design, marketing, advertising, and development projects.
• Track project timelines, milestones, and deliverables.
• Ensure team members receive relevant project information and updates.
• Monitor project progress and communicate status updates to management.
• Help ensure projects are delivered according to agreed timelines.

Requirements:

• Problem-solving and decision-making capabilities.
• Strong interpersonal and team coordination skills.
• Ability to work independently and proactively.
• Ability to maintain confidentiality and professionalism.
• Understanding of business operations and project coordination.
• Basic understanding of branding, digital marketing, and creative agency workflows.
• Proficiency in Microsoft Office Suite.
• Proficiency in Google Workspace.
• Familiarity with WhatsApp Business and email communication tools.
• Experience using project management tools such as Trello, Notion, ClickUp, or similar platforms.
• Ability to prepare reports, spreadsheets, and presentations.
• Minimum of OND, HND, or Bachelor's Degree in Business Administration, Management, Marketing, Mass Communication, Public Administration, or a related field.
• Previous experience as an Executive Assistant, Administrative Officer, Operations Coordinator, Office Administrator, or similar role is preferred.
• Experience working in a media, marketing, branding, advertising, or creative agency environment is an added advantage.
• Strong computer literacy and administrative competence.
• Demonstrated ability to manage multiple responsibilities effectively.

Preferred Qualifications:

• Professional appearance and communication.
• Positive attitude and strong work ethic.
• Reliable and dependable.
• Highly organized and detail-oriented.
• Ability to remain calm under pressure.
• Strong sense of accountability and ownership.
• Proactive and solution-focused mindset.
• Passion for creative industries, branding, advertising, marketing, and business growth.